Office Manager

Position Description

We are seeking an Office Manager in Chicago.  Their responsibilities would include, but would not be limited to, the following activities:

  • Welcome guests, in person or on the telephone
  • Produce information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics
  • Take notes at meetings and provide formal reports of those meetings
  • Organize files both physical and electronic
  • Conduct online research, proofing reading, binding and delivering the materials
  • Plan and schedule meetings, conferences, teleconferences and travel
  • Review accuracy of expense reports
  • Maintain and order kitchen and office supplies
  • Ensure operation of all office equipment by scheduling preventive maintenance and coordinating any repairs
  • Conduct any other miscellaneous office management as directed by the Chief Executive Officer

Candidate Qualifications

The successful candidate will possess the following qualifications:

  • Bachelor degree required, with record of high academic performance
  • Minimum of 10 years business experience in a professional environment
  • Proficient in Microsoft Office suite
  • High intellect with an ability to learn new concepts
  • Passion for excellence and an attention to detail
  • Ability to work as a member of a team as well as to work independently
  • Strong oral and written communication skills
  • Self-motivated with strong personal organizational skills
  • Capacity to handle multiple projects and an ability to meet deadlines
  • People-oriented, hard-working, professionally aggressive, with a strong work ethic and stamina
  • Comfortable working in a fast-paced, fluid environment